Canadian Government Information (CGI) LOCKSS network
- Dalhousie University
- McGill University
- Scholar’s Portal (Due to staff change, the LOCKSS box has been administrated by the University of Toronto Libraries since 2015)
- Simon Fraser University
- Stanford University
- University of Alberta
- University of British Columbia
- University of Calgary
- University of Saskatchewan
- University of Toronto
- University of Victoria
Press Release, September 2013
Canadian Government Information Digital Preservation Network
1.0 Introduction and Mission
1.1 The Canadian Government Information Digital Preservation Network
- The Canadian Government Information Digital Preservation Network (CGI DPN) is a project initiated in October 2012 by library staff at eleven member institutions: University of Alberta, Simon Fraser University, University of British Columbia, University of Calgary, University of Saskatchewan, University of Victoria, McGill University, Dalhousie University, Scholars Portal, University of Toronto, Stanford University. These institutions are the charter members of the CGI DPN Steering Committee.
1.2 Mission and Purpose
- The mission of the CGI DPN is to preserve digital collections of government information. Digital preservation, for purposes of this policy, means ensuring the long-term viability of digital materials through geographically dispersed servers, protective measures against data loss, and forward format migration. Digital materials produced by government agencies that are at risk of being lost are preserved as part of the program. This network will also be used to act as a backup server in cases where the main server is unavailable. It will also act as a means of restoring lost data.
1.3 Need for Digital Preservation
- Memory institutions have played a vital role in preserving government publications and making them accessible for long-term use. A distributed, tamper-evident preservation infrastructure is required to maintain this stewardship role in a digital environment.
1.4 Operating Principles The CGI DPN is guided by the following operating principles:
- Commitment to the long-term preservation of digital government information
- Application of the LOCKSS digital preservation software as the principal system for distributing copies of replicated content in secure, distributed locations
- Exploration of new technologies and best practices for digital preservation
- Ensuring that preservation strategies remain low-cost and sustainable while maintaining sufficient capacity to accommodate the largest collections held therein
2.1 Membership Composition
- Any institution that is able to meet the CGI DPN membership requirements are eligible to participate. There must be a minimum of seven members for the CGI DPN to function. There is no maximum number of members.
2.2 Requirements for Membership CGI DPN membership requirements are as follows:
- Member institutions must be able to provide the financial and human resource commitment to set up and maintain a LOCKSS node that meets the technical specifications required by the LOCKSS software and the minimum storage requirements as decided on by the CGI DPN Technical Committee.
- Member institutions must agree to participate in the DPN for a minimum of three years.
- Member institutions must pay the associated LOCKSS fees. Fees are waived for current LOCKSS Alliance members and set at the reduced, negotiated, and non-refundable rate of $1500/year for institutions that are not current LOCKSS Alliance members.
2.2.1 Applications for Membership
- The CGI DPN will consider applications for membership from any institution that can meet the Requirements for Membership. Applications will be reviewed and approved by the Steering Committee.
2.3 Withdrawing from the Network
- Members agree to participate in the CGI DPN for a minimum term of three years, thereafter with a minimum of six months’ notice required to withdraw from the DPN. If a member institution wishes to withdraw at the conclusion of the initial three-year term, it may do so by providing written notice to the Chair of the CGI DPN steering committee. Upon withdrawal from the CGI DPN, the withdrawing member’s content may be deleted from all CGI DPN servers. The withdrawing member will delete the content of other members from its CGI DPN server.
3.0 Organization and Governance
- The CGI DPN will be governed by a Steering Committee that oversees the general operation of the CGI DPN. A Technical Committee will function as a sub-group of the Steering Committee.
3.1 Steering Committee
- The Steering Committee consists of one voting representative from each member institution. The term of service is a minimum of one year; representatives may be reappointed to subsequent annual terms. The Steering Committee is responsible for deciding policy including collection and access policies, governance issues, membership, and setting general directions for the DPN, including increasing capacity. The group will strive to come to consensus on all issues, but will be governed by majority vote, wherein each member institution has one vote. A Chairperson will be elected from amongst the member representatives, for a one-year term.
3.2 Technical Committee
- The Technical Committee advises the Steering Committee of matters relating to technical requirements and network capacity. The Committee shall consist of five individuals from member institutions, as well as the Chair of the Steering Committee. The term of service is a minimum of one year; representatives may be reappointed to subsequent annual terms. The Technical Committee works with LOCKSS technical staff as needed to establish and maintain the network.
- Because of the geographic distribution of CGI DPN members, communications will generally take place via teleconference meetings and web-based applications such as email and a group wiki. Meetings of the Steering Committee will take place at least quarterly, and will be called by the Chair.
4.0 Services and Operations
4.1 Content Oversight
- All CGI DPN members retain ownership of the content they submit to the DPN. This content may remain in the PLN indefinitely. However, the Steering Committee reserves the right to review and remove any stored files, including but not limited to content that has been submitted without proper copyright clearances.
4.2 Disaster Recovery
- The Technical Committee will develop a Disaster Recovery Plan that defines how the DPN will be integrated into the Members’ network infrastructure so that it may reliably and easily restore access to preserved content that is no longer available at its original source.
4.3 Network Reports
- Members have access to various reports generated by the LOCKSS servers. It is the responsibility of each member to review these reports to ensure that the network node is reliably harvesting content and polling other nodes for content integrity.
Collection and Access Policy
CGI-DPN Collection and Access Policy
The Canadian Government Information Digital Preservation Network (CGI DPN) serves to preserve and support no-fee public access to digital collections of government information that are deemed to have enduring value(1). Government information is information from and about governments, intergovernmental organizations (IGOs), and public non-governmental organizations (NGOs)(2).
The following criteria will guide member institutions in the selection of material for preservation:
1. Collections must be produced by or about governments, IGOs, or NGOs
2. Collections must be of interest and significance to Canadian residents
3. Collections should be open to all members
Examples of types of materials eligible for inclusion:
· Publications produced by Government of Canada and/or provincial government departments and agencies
· Digital content produced by Government of Canada and/or provincial government departments and agencies
· Digitized collections of government information hosted by a member institution
This policy will be reviewed and revised as needed.
(1) See CGI-DPN Governance Policy, Section 1.2, Mission and Purpose: Digital materials produced by government agencies that are at risk of being lost are preserved as part of the program. This network will also be used to act as a backup server in cases where the main server is unavailable.
(2) This definition of government information is consistent with the Government Information and Official Publications Section, IFLA. http://www.ifla.org/about-giops
- Amanda Wakaruk (Founding chair, 2012 - 2015), University of Alberta
- Geoffrey Brown (2015 - ), Dalhousie University
- Joan Chaisson (2012 - 2015), Dalhousie University
- Eamon Duffy (2012 - ), McGill University
- Darlene Fichter (2012 - ), University of Saskatchewan
- Carla Graebner (2012 - , co-chair, 2015 -2016) Simon Fraser University
- James Jacobs (2012 - ), Stanford University
- Katie Cuyler (2015 - ), University of Alberta
- Sam-Chin Li (2012 - ; co-chair 2014-16 , University of Toronto (contact: firstname.lastname@example.org)
- Dani Pahulje (2012 - ), University of Calgary
- Susan Paterson (2012 - ; co-chair, 2016 - ), University of British Columbia
- Caron Rollins (2012 - ; co-chair 2016- ), University of Victoria
Report on Fugitive Canadian Government Information, February, 2015
List of Agencies Identified in the Financial Administration Act with Directive to Deposit Publications, May 2014
"Introducing the CGI-PLN: Using the LOCKSS Program to Preserve DSP Content in a Changing Environment." Toronto, Ontario. Government Information Day, November 1, 2013. Amanda Wakaruk. http://hdl.handle.net/10402/era.38184
"On the hunt for fugitive government information." Ottawa, Ontario. Government Information Day, October 16, 2014. Sam-chin Li. http://gsg.uottawa.ca/gov/Docs/Government-Information-Day/Programme/11_Li_On-the-Hunt-for-Fugitive-Documents.pdf
CGI DPN Archive-IT Collections: https://www.archive-it.org/organizations/700